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Frequently Asked Questions


What is Historical Document?

It has been a long time since its creation, so de  worn and faded content  are documents written in Ottoman, Arabic or a different alphabet. Content documents.

What is the difference in terms of Archive?

  • Since it is mostly a single copy, the document cannot be damaged. (Removing the bindings, folding, etc.) 

  • Since the content is written in different alphabets (Arabic, Old Turkish, etc.), special expertise is required for creating an imprint/index.

  • Due to the passage of time, the contrast between the ground and the writings has disappeared. Therefore, special image processing technologies must be used.

  • Since it was produced without standards (DIN A, B etc.)  yet, there are documents  in very different sizes and quality for different periods in the same archive. So it requires wide-size  scanners.

  • Written with very different pens or using different ink and  print methods. Many are handwritten and reproduced. Therefore, it is affected by light and heat. Therefore, special cold light is used.

  • Many of the documents are also outstanding examples of ornamentation and calligraphy. So it requires scanners with high resolution and color separation.

How to Archive?

Company and Technology Features for Historical Document Scanning

  • Must have experience in scanning historical document documents

  • Must use a High-Volume Document Handling System

  • Should use a special browser that does not damage historical documents

  • Book and single pages should be scanned at the same quality

  • Ability to scan and split double pages at the same time

  • Scanners that can work in office light environment should be used.

  • Image quality should not decrease as the page grows

  • Images should not be distorted at the page edges

  • Image adjustment should be made before the skin is scanned and the adjustment should be used throughout the book.

  • Dirty and stained pages should be cleaned without losing information in the content.

  • There should be quality control on the line and the wrong image should be returned automatically.

  • Documents must be signed with digital signature


What is a Technical Document?

Documents such as Plans and Maps produced by drafters directly or using Computer Aided Drawing/Design (CAD) applications.


What is the difference in terms of Archive?

  • Documents are large. Requires large(A0,A1)  scanners.

  • The ground is not clean in documents reproduced with blueprints. Color management scanners should be used.

  • There are very fine lines. Cracking or loss of continuity of lines due to scanning resolution can cause serious errors.

  • Linear scanning is very important, especially in scanning maps. The deformation that may occur on the surface of large-scale maps (resolution distortions in the document edges and in the middle) may cause significant material errors. Therefore, there is a need for scanners that will scan the entire surface with the same precision and high resolution. For this reason, scanners that have more than one optical sensor, moving close to the surface,  and scanning by moving on the surface should be used.

  • Multiple maps can be produced by filtering from a single original map. 


What is a Bound Document?


Most of the time it is a book, but it is a book or book, such as a patient registry, a land registry book, etc.

What is the difference in terms of Archive?

  • Because binders cannot deteriorate, they cannot be scanned with standard auto-feed scanners.

  • Generally, scanning takes place in one shot with the skin open, so large-size scanners are required.

  • Since the skin is cambered in the middle, the image(Content)  is deformed in this section. For this reason, special glasses should be used to straighten this part of the bindings or this curvature should be corrected with software.

  • It is difficult to obtain a flat surface as the number of right and left pages of the binding changes throughout scanning. Therefore, scanners with cradles in the scale structure that adjusts itself depending on the thickness should be used.

  • Since the image is taken one by one, manual operations increase the cost. Cost should be reduced by using semi-automatic (pedal) scanners that increase speed.


What is Form?


These are the documents that are printed blank in the printing house or printers, and filled in by people manually or later with a typewriter or printer in the specified fields.


If the places where all the information will be written are known, these forms are structural or random forms where information is written everywhere are non-structural forms. Some forms can provide both situations.


In addition,   in order to increase the readability of manually filled forms by the computer; There are also guide boxes in a certain color that can be automatically destroyed by browsers, showing the places where each letter will be written,  ICR/OMR forms are also available .

These forms are for information gathering rather than document purposes.


What is the difference in terms of Archive?


  • These documents are for information gathering rather than archiving purposes.

  • Image resolution and quality are important as information must be read through the form with special recognition engines .

  • Therefore, special image processing and character recognition technologies are needed.

  • Used browsers are expected to automatically remove background colors or boxes (Colour Drop).

  • Recognition technologies that automatically detect form structure are needed

  • Turkish character support is required for documents with Turkish content.


What is a Medical Document?


Included in the patient files are the documents created by the doctor and other health personnel and the documents obtained from the examination and imaging devices.


What is the difference in terms of Archive?


  • X-ray and MRI images are available. They cannot be scanned with standard scanners

  • There are long documents like EKG results

  • There are documents that require special handling attached to the document, such as drug clippings.



What is Standard Document?


They are documents of different sizes and quality, formed within administrative business processes and usually brought together in the form of files or folders.


What is the Difference in terms of Archive?


  • They are usually current, living, active documents,

  • It requires a fast and error-free operation,

  • Text contains information,

  • Document tag and content search are important.

  • Some documents in archives covering the previous period may have historical document properties.

  • Usually A3/A4 is scanned with auto-feed or flatbed scanners.

  • A large number of documents need to be processed in a short time. That's why fast browsers are used.


A special scanner suitable for every job is used.

Why Image Enhancement ?

By eliminating discoloration and stains on the floor;

  • Low storage cost

  • Efficient use of networks

  • clear image quality

  • Reduction in information loss

  • Fast access

Which Documents Are Scanned in Color?

  • Documents that use different colored pencils or have colored prints

  • Colored decorated documents

  • Documents with black original text annotated with colored pencils

  • Despite being written in one color  documents that have yellowed backgrounds and different shades of yellow over time



What is Color Management technology? What does it provide?


  • It is the sum of the functions that provide the original document quality by playing with the brightness, light and other factors of the basic colors (blue, red and green) on the picture.

  • With the color suppression (filtering) feature, images can be obtained from color to Black/White and in different color tones, if desired.

  • By suppressing only certain shades of yellow in historical documents, it eliminates unwanted stains in the text due to the yellowed background.

What are your document processing platform components?

What are your Intensive Document Processing System features?


  • Scanner support suitable for quality and historical documents

  • Special Image processing and enhancement software (Colour Manangement)

  • Standard Quality Document Processing with Tape System

  • Easy control and error correction

  • High document processing capacity

  • industry standard

  • Integrated with other apps


What are your Document Indexing and Transcription features?


  • Image Marking on the Page (Zone Indexing)

  • Large A1 –A2 page support

  • Indexing from black/white image

  • Revert to original image if needed

  • Using previously entered information in indexing

  • Creating a dictionary and using previous words

  • Changing index fields depending on the document type

  • Copying previous registration information

  • Asking and discussing people's opinions for translation

  • Image and Index fields on the same screen



What are your High Volume Archiving System features?


  • Ability to manage a large number of documents

  • Supporting cluster structure

  • It should support storage systems accepted as legal electronic document storage media in developed countries.

  • Searching from Full Text index and Index fields

  • Ability to view many different formats

  • HSM (Hierarchical Storage Management) support

  • Integration with XML WEB Service Support

  • E-SIGN support

  • Smart document, filter and subscription services

  • High level of security

  • Access to all systems from a Single Interface (WEB Portal)

  • Discussion on the document

  • Virtual Library

  • e-Conference and e-Learning

What are your common compression methods used in digital archiving?


It is an EB Group Company

Mersis No:  0330001910100019

Trade Registry Number : 64818

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Address:  Dumlupınar Mah., Turan Güneş Bulvarı, 576. Sokak No:30, 06450 Çankaya / Ankara

Phone : +90 312 463 88 88  |  i

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